Annual Parish Meeting Minutes 2011
MINUTES OF THE HELLIFIELD ANNUAL PARISH MEETING HELD ON THURSDAY 18th MAY 2011 IN HELLIFIELD INSTITUTE
Present: Councillors B Hugill, D Statt, G Segger, L Popay, B Moore (Hellifield Institute), J Sleath, A Galloway, Miss R Hill ( Clerk), Mrs E A Dinsdale (Aid in Sickness Charity ) A Holford (John Smith’s Charity), Mrs S Swinbank (Hellifield Institute),T Jones (Hellifield Playgroup) J Phillips, M Mc Geoch, M Smith, S Gregory, J Wilson.
1. Apologies: District Councillor Firth
2. Councillor Hugill welcomed everybody and declared the Annual Meeting open.
3. Minutes of the Annual Meeting held on the 25th March 2010 were amended to read ‘John Smith Charity’ instead of the ‘Aid In Sickness Charity’ and approved and signed.
4. Matters arising from the Minutes
5. Chairman’s Report
A new 4 year term commenced in May 2010 with 3 new councillors Cllr Galloway, Cllr Sleath and Cllr Moore joining the Parish Council. Councillors are all volunteers and give their time freely for the benefit of the village and community.
A number of Councillors and the clerk have been on various talks, courses & seminars to keep up to date with issues and particularly the localism bill.
Station Court Phase 1 has been completed with quite a few been occupied by local people.
Phase 2 Station Court has recently begun and the Station Road playing field was completed in April 2010 at a cost of approximately £60,000 with funding from Craven District Council Section 106 monies, North Yorkshire County Council Play Builder scheme, Rural Action Yorkshire and the Parish Council. It was officially opened by MP Julian Smith at the beginning of September 2010.
The parish plan has been reviewed and a number of items are been explored and progressed. We now have a new website where minutes, latest news and agendas etc are displayed, along with contact details, including details of the roles and responsibilities of Craven District Council and North Yorkshire County Council at www.hellifieldparishcouncil.org.uk
Cllr. Moore has been successful in obtaining a grant for £1000.00 from Craven District Council towards improvements at Thorndale Street play area which is under way at present.
We were consulted on The Parish Boundary Changes by Craven District Council and the changes decided by them will be implemented in 2014.The main areas of change are Gallaber which will move into Hellifield Parish and the Bendgate area will come under Long Preston Parish Council.
From April 2010 to March 2011 the Parish Council discussed and commented upon 16 Planning Applications from Craven District Council and Yorkshire Dales National Park. Only valid planning applications when received can be discussed and commented upon.
The Parish council has supported Hellifield Gala and the provision of Hanging Baskets for businesses within the village.
The allotments have been re measured, recorded and rents have been recalculated accordingly at cost. There is normally a waiting list, so some have been divided where possible to reduce the time people have to wait.
The War Memorial restoration project is on-going and at present costs and possible sources of funding are being looked into.
The Parish Council are exploring a village marker on Gisburn Road. Two other sites on the A65 had to be withdrawn after issues with NYCC Highways and Health & Safety.
The Parish Council once again supported the Christmas lights in 2010 and would like to
thank the 3 ladies who took on the organising and fund raising role.
Dog fouling continues to be a massive issue. The Parish Council work with Craven District Council but with their budget cuts the new dog bin provision has been withdrawn and there is only one dog warden for our area. The Parish Council are providing an additional dog bin in Station Road at a cost of approximately £200.00.
Councillor Hugill took the opportunity to thank all my fellow councillors for their support and involvement over the last 12 months and especially to the clerk Rebecca for all the hard work & commitment.
6. Reports from Charities:-
a) Aid in Sickness Charity, Settle and John Smith Charity, Long Preston
Mrs Dinsdale reported that one person from Settle and two people from Long Preston had applied for and received help during the year. Mrs Dinsdale wished to relinquish her representation on the Aid In Sickness Charity and asked for a volunteer to come forward to attend the two meetings held per year. The clerk agreed to assist with advertising. Audrey Holford had been nominated to be the new representative for the John Smith Charity. There was nothing to report.
b) Hellifield Pre-school with Baby and Toddler Group Report 2011
Change of name from Hellifield Playgroup to Hellifield Pre-school had been ratified at the AGM held on Monday 16th May. New officers on committee are Chair person,Tracey Jones, Vice Chair, Kerry Singleton and Secretary, Jodie Martin
Thank you and goodbye needed to be said to Emma Moorhouse who has now got a new job after working part time for the group.
Numbers on role are 16 with 3 children leaving for Hellifield Primary school in September with 1 child on waiting list.
Fundraising events have included Coffee Mornings, Sponsored Football, Allsorts Sale and Easter Egg Hunt.
Thanks must go to all those people who have donated time/goods and money to support the group.
Many memorable social events include the Leavers/Christmas and Halloween parties.
Visits to the group have included Stan for regular singing sessions, Owls and the Health Visitor.
The group has been invited to be twinned with a playgroup in Africa and look forward to exchanging experiences through pictures and video clips.
Visits to the primary school to aid transition were a great success last academic year and have been supplemented by visits to the children’s centre to take advantage of their wonderful outside space. These will take place again in the summer term. Visits to school started Wed 8th June for 5 weeks.
The group were approached by school to increase our links to the point of perhaps moving from the Institute to the school. However after discussion with the Governors and Head at the School and the Trustees at the Institute it has been decided that due to the significant changes at school because of the Craven review the timing is not right for a move. We will continue to maintain and strengthen links with the school and look at a move to the school or not at a future date. The group were looking forward to working more closely with the Trustees, as greater communication will help us build for the future of the group in its present location.
c) Trustees of Hellifield Institute (Charity Number 223353) Report for 2010
The Trustees have continued to strive to improve the appearance, condition and facilities at the institute. This year they have funded the redecoration of the main hall, the toilet and the store; repaired and replaced some parts of the heating system; tidied the annex and converted this into the main entrance for all users and events.
Having set a target of replacing the stage with a new lightweight system, the trustees were delighted at the end of the year to receive another grant of £1000 from Craven District Council. This together with funds from the 200 club and donations from Hellifield WI, North Craven Flower Club, Craven Crafts and Hellifield Gala mean the target was achieved. The old stage has now passed to the gala so remains in village use.
The funding through Playgroup did not materialise so the Yorke Room doors were not replaced and as yet we have not begun the kitchen upgrade.
The trustees have negotiated with NYCC Social Services to trial a day centre provision to take place on Tuesdays starting April 2011.
The trustees gave thanks to:
- Those mentioned above for donations
- All those who have joined the 200 club
- All those volunteers who help to run events activities and clubs at the institute
- To Bryan and Phyllis Capstick for their caretaking and cleaning
- All those who make use of the institute
- To seek funding to upgrade the kitchen with a new layout, new appliances and fittings
- To review the constitution with a view to making this more relevant to current requirements for the running of a village community building.
- To continue to encourage wider use of the institute
Our funding in 2010
Our income and expenditure is recorded by the Charity Commission and can be checked on their web site.
Total Income was £13,825 of which:
£2899 Sports activities
£1106 Fund raising
£1536 200 club
(The grants mentioned above were actually collected in 2011 and will appear in next year’s accounts)
Total expenditure £13,112 including:
In addition there are caretaking/cleaning costs, refreshments, heath & hygiene, administration expenditure.
How the Institute is run
- Operates under a constitution which dates back to 1887 and which was amended in 1972
- The institute is a registered charity managed by six trustees
- Trustees met once a month in 2010 but will revert to once every two months in 2011
- 4. Under the present constitution, trustees are nominated or co-opted by existing trustees
Bob Moore Chairman
Maureen Cook-Margaret Secretary
John Flitcroft Treasurer
Sheila Swinbank Booking Secretary
Lloyd Popay Parish Council representative
Beryl Gorse 200 Club
Trustees for 2011 remain the same as above.
Contact Details for Trustees
Trustees welcome ideas, comments and enquiries from all members of the Hellifield community and those from surrounding areas.
Bob Moore 01729 851660
Sheila Swinbank 01729 850458
Activities at Hellifield Institute in 2010
Clubs: Hellifield Playgroup, Toddler Group, Busty Bees, Whatever Club, Table Tennis, Badminton, Short Mat Bowls, Craven Crafts, North Craven Flower Club,
Hellifield WI, Mothers’ Union, Age Concern Drop In, Saturday, Coffee Mornings
Craven Cavers, Hellifield First responders, Aerobics, Brownies.
Groups who use the institute for meetings: Hellifield Parish Council
Occasional users include Children’s parties, Family celebrations,St. Aiden’s church,
CDC and local authority hirers
d) The Hartley Trust – Long Preston Endowed School
The representative did not attend the meeting and no report was submitted.
e) Settle Area Swimming Pool
Councillor Anne Galloway as new representative reported that the first meeting in April was cancelled. At the next meeting Councillor Galloway established that there are two separate committees involved in the Swimming pool, ‘The Friends of Settle Swimming Pool’ and ‘Settle Swimming Pool Committee’. If money is required for repairs a request is made to the Friends of Settle Swimming Pool. Funds are raised via collection of waste Paper and more people are needed to help collect it and take to Settle. Sue Walker is the new manager and she is looking at new ways to increase numbers of users. A new set of uniforms for staff has been bought this year.
7. County Councillors report
County Councillor Richard Welch has eight Parish Councils under his responsibility and commented that it had been a difficult year for both the district and for the national park authority with spending reviews and budget cuts of up to £1 million.
Craven District Council will be moving into new offices in July 2011.
Major planning applications dealt with by the Planning Committee within the district have included the Skipton Auction Mart, the wind turbines at Brightenber, the development at Elsey Croft, wind turbines at Chelker Resevoir and 9 High Street.
He was instrumental in organising a training session for Parish Councillors and Clerks at Langcliffe to cover The Code Of Conduct and responding to planning applications. It was extremely well attended.
Settle Town Hall has advertised for expressions of interest in taking it over.
County Councillor Welch has attended 2 seminars on The Localism Bill but it is still not clear what and how it will impact on Parishes. The final decision will lie with Craven District Planning. Parishes will be able to hold a referendum relating to issues within the Bill.
North Yorkshire County Council has to find £ 6/7 million over the next 4 years. If potholes haven’t been repaired properly they will get repaired eventually.
Councillor Welch attended lots of meetings about the North Craven Review of the Middle Schools.72 Councillors voted and an Executive made up of 7 who made the decision. It is still unclear how the changes will be implemented. There is an ombudsman complaint about how the Review was consulted.
Another very difficult decision was made by the Planning Committee to refuse the plans for Greenfoot and staff have already gone and been relocated elsewhere. There may be an amended application in the future.
The most controversial issue was the new Waste Recycling plant which has been given the go ahead by NYCC.
Humphrey Head Outdoor Centre is closing 17 schools from this area have used the centre in the past and it will be missed.
Councillor Richard Welch concluded that most of his work was on a one to one basis and that working with Hellifield Parish Council was always a pleasure.
Hellifield youth were formed out of the Parish Plan and was started in 2010.
8. Parishioners Items and Questions.
Bob Moore - Hellifield Village Plan Group
The group has met three times since the last report and in February an open meeting was called.
Many of the self help initiatives which were raised in the plan are now under way and carried out by both the Parish Council and volunteers in the village: developments at the Institute; Hellifield Youth Café; Station Road Playground; increased planting and public area maintenance; bus shelter; ideas for road signs.
CDC and NYCC initiatives have also moved on plan items: kerbside plastic recycling; additional crossing on A65; 40 mph limit to the East of the village.
The plan has raised local involvement and has helped the Parish Council and volunteer groups obtain significant grants towards village initiatives. All the remaining members of the village plan group are actively involved as individuals or members of other groups in various village initiatives.
The village meeting in February was called to see if people felt the group had a continuing role and to see if anyone new wished to take on that role. The meeting attracted only two people from the village other than group members, members of HPC as well as CDC Helen Firth.
The outcome of the meeting was that the group will formally close at its meeting on 14th April. Responsibility and monitoring and driving the plan forward will reside with Hellifield Parish Council and that the remaining funds raised by the group will be either held by the Parish Council to support plan based initiatives or to be passed to a registered organisation within the village who will be required to use the funds appropriately.
Mr Sinfield & Mr & Mrs Shaw attended the meeting to report that they had received a letter regarding parking on the green play area at Thornview Road.
Objections and views of residents will be heard at the meeting next week. The item will be placed on the agenda for the Monthly meeting on the 1st April.
Councillor Hugill thanked everyone for attending the meeting.
The meeting ended at 8.03 pm.